In Longwood, the way you originally submitted a permit package affects where the response to review comments belongs. The City’s April 2024 digital instructions require responses and revisions for portal-originated applications to return through the portal. Applicants who originally delivered paper documents may respond by email. Digital submittal instructions
The main permitting page also describes staff scanning paper submissions and accepting paper responses. Do not read its general email assistance as permission to bypass the portal for an application that started there.
A response package is more than a revised drawing
The digital instructions call for a revision form, a narrative explaining changes and drawings with the changes marked. They group revisions as one PDF and permit plan sets to be separated by discipline. Required digital signatures, dates and seals must remain verifiable, while the files must allow City markups; a locked package can fail the sufficiency check. April 2024 file requirements
LSL’s response check connects the three items:
| Question | Find the answer in |
|---|---|
| Which reviewer issue does this submission answer? | Narrative, with the item identified rather than “see revised plans” alone |
| Where did the proposed design change? | Marked drawing and exact sheet reference |
| Which previous page does it replace? | Form’s replacement-page field and the submitted file |
This matching aid does not supply a design solution. Ask the responsible professional to resolve the comment; do not alter a signed document merely to make its signature appear valid.
Check the form’s stage before using it
The directory labels its link “Additional Information or Revision,” but the one-page form itself says the permit has not been issued yet. It asks for the submitted items and page numbers being replaced, with separate departmental decision fields.
If the permit is already issued, tell Building staff that fact and confirm the correct submission route/form. Do not assume the directory’s shorter label overrides the document’s explicit stage. A response from one discipline also should not be copied into another department’s approval space.
Closeout has its own documents and review time
The Construction Closeout Checklist separates commercial and residential projects. It identifies applicable certifications, surveys, flood-elevation records and outstanding or deferred fees; the commercial section also describes site-work and revision prerequisites before certain final inspections. These are scope-dependent records, not a universal demand for every listed test on every interior repair.
Before targeting a certificate date, give staff the actual project type and ask which checklist items remain and which need review time. Keep an outstanding drawing issue separate from an unpaid charge or missing certificate. That short distinction is more useful than treating every hold as another inspection failure.
Longwood also routes building/sign matters, planning matters and Public Works permits separately. A building response does not dispose of a related irrigation/backflow or planning matter. Department routing
LSL read the complete permitting/routing pages and all three linked one-page documents on September 20, 2026, including native PDF layout. The revised guide compares the actual submission channels, form stage and closeout checklist; it does not claim access to SmartGov accounts, approval of plans or a private certificate deadline.